Russell Boating Club

Russell Boating Club  Privacy Policy

Effective date: 24th day of March, 2022

https://www.russellboatingclub.org.nz (the site) is owned and operated by the Russell Boating Club Incorporated. Russell Boating Club can be contacted here

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

1. The personal data we collect;

2. Use of collected data;

3. Who has access to the data collected;

4. The rights of Site users; and

5. The Site’s cookie policy.

This privacy Policy applies in addition to the terms and conditions of our Site.

Consent

By using our Site users agree that they consent to:

1. The conditions set out in this Privacy Policy; and 

2. The collection, use, and retention of the data listed in this Privacy Policy.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond that data listed below without notifying you first.

If you choose not to provide us with the personal data listed below, or if we are unable to collect the data, we may not be able to provide you with certain services of information, or may not be able to carry out an activity you have requested.

Data Collected in a Non-Automatic Way

1. First and last names;

2. Partners name (family membership only);

3. Mailing address;

4. Post code;

5. Email address;

6. Partners email address (family membership only);

7. Phone number;

8. Boat name, type and where moored; 

9. Membership application nominators; and

10. Auto fill data.

This data may be collected using the following methods:

1. Completing online forms;

2. From a conversation with a member of the Russell Boating Club.

3. By completing an off-line membership form.

How We Use Personal Data 

Data collected on our Site will only be used for the purpose specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect when the user performs certain functions may be used for the following purposes:

1. For contact reasons.

2. For membership applications

Who We Share Personal Data With

Club Members

We may disclose user data to any member of our organisation who reasonable needs access to user data to achieve the purposes set out in this Privacy Policy.

Yachting New Zealand

Membership information will be shared with Yachting New Zealand for the purposes of meeting this club’s affiliation requirements. Yachting New Zealand may then communication with you directly in relationship to your membership. Please refer to the Yachting New Zealand privacy policy here for more information on how Yachting New Zealand collects, stores, uses and shares your information.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

1. If the law requires it;

2. If it is required for any legal proceedings;

3. To prove or protect our legal rights.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data

In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities. All data is only accessible to our club committee members. Our club committee members who have access to this data are bound by strict confidentiality agreements and a breach of this agreement would result in the club members termination from the club. 

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonable practical.

Children

We do not knowingly collect or use personal data from children under the age of 16 years of age. If we learn that we have collected personal data from a child under the age of 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

How to Access, Modify, Delete or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data or if you would like your data to be deleted or modified in any way please contact our club secretary here:

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can choose to disable cookies in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

1. Functional cookies. Function cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to select any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information

If you have any questions, concerns of complaints, you can contact our privacy officer, club secretary, here: